School of Medicine Websites Migration
Last updated October 23, 2023The SharePoint 2016 Content Management System (CMS) that School of Medicine websites are currently using will be phased out on a rolling basis beginning now through 2024. Moving forward, all School of Medicine websites will be migrated to the campus CMS, Hannon Hill Cascade.
Who is included
Clients included in the migration are limited to:
- School of Medicine departments, divisions, and their affiliated units currently using SharePoint 2016 CMS.
- Health Sciences currently using SharePoint 2016 CMS.
Clients NOT included in the migration: any sites not currently using SharePoint (e.g. faculty labs using WordPress).
What you need to do
You will have two options to choose from to migrate your website. You will need to choose which option works best for you. This decision will be made at the department level.
Option A - WTS Build
The Workplace Technology Services (WTS) team migrates your site for you.
Choosing this option means our team will handle all aspects of migrating your site and any of your affiliated SharePoint sites. We will build your site in accordance to UC San Diego branding standards and best practices for accessibility and responsive design.
- PROS: limited involvement required from you, team of experts reviewing and optimizing your content and structure, guaranteed project completion date.
- CONS: you will have to wait until our team can get to your site.
Our team will reach out to your department 3-4 weeks prior to your scheduled migration date (see table below) to discuss next steps.
Option B - Advanced Client Build
You migrate your own site.
Choosing this advanced option means you will be responsible for everything involved in migrating your site including building your site in accordance to UC San Diego branding standards and best practices for accessibility and responsive design.
- PROS: you can move forward in the queue.
- CONS: you will need to have the resources to manage the migration independently, you will need to complete all redirects before launch, our team's involvement is limited until a pre-launch quality assurance review that is required before scheduling your site launch.
Reach out to your department for prior approval. If you are a department and want to choose this option, complete the new site request form and our team will be in touch.
Your team will be required to complete CMS training prior to beginning your site migration.
When your site will move
The migration will be divided into two phases based on which SharePoint templates your site is currently using and the technical specifications of your site. Our team will reach out to your department 3-4 weeks prior to your scheduled migration date to begin preparations.
Note: This timeline is subject to change. Please check back regularly for updates.
Phase I Departments/Divisions and Migration Start Date
Phase I focuses on School of Medicine Departments using old SharePoint 2013 templates + ACTRI.
| Department/Division | Target Migration Start Date |
|---|---|
| Emergency Medicine | Migration completed |
| Urology | Migration completed |
| Biomedical Informatics | Migration completed |
| Dermatology | Migration completed |
| Orthopaedic Surgery | Migration completed |
| VCHS | Migration completed |
| Medicine | Migration completed. *Divisions in progress |
| Neurological Surgery | Migration completed |
| Neurosciences | Migration completed |
| Regenerative Medicine | Migration completed |
| Nephrology-Hypertension | Migration completed |
| Hospital Medicine | Migration completed |
| Cardiovascular Medicine | Migration completed |
| Moores Cancer Center | Migration completed |
| Pharmacology | Migration completed |
| OB/GYN | Migration completed |
| Psychiatry | Migration completed |
| Geriatrics, Gerontology & Palliative Care | Migration completed |
| General Internal Medicine | Migration completed |
| Family Medicine | Migration completed |
| ACTRI | Migration completed |
| Pulmonary, Critical Care, Sleep Medicine & Physiology | Migration Completed |
| CMM | Migration Completed |
| Blood & Marrow Transplantation | Migration Completed |
| Hematology-Oncology | Migration Completed |
Phase II Departments/Divisions & Migration Start Date
Phase II focuses on School of Medicine Departments using new SharePoint 2013 templates (Version 3) + remaining Health Sciences sites.
| Department | Target Migration Start Date |
|---|---|
| Surgery | Migration Completed |
| Otolaryngology | Migration Completed |
| Radiology | Migration Completed |
| Internal Medicine Residency Program | Migration Completed |
| Combined Medicine Pediatrics Residency Program | Migration Completed |
| Glycobiology Research & Training Center | Migration Completed |
| Anesthesiology | Migration Completed |
| Gastroenterology | Migration Completed |
| Medical Education + SOM top level content | In Progress |
| Ophthalmology | February 2024 |
| Remaining Health Sciences | April 2024 |
Clients Completing Migration on Their Own (Option B)
These are clients who elected to migrate their own sites. If clients are not able to complete their own migration once WTS has finished with the other groups listed above, we will take over the migration. The timeline will vary depending on the progress each client has made by the time we take over the migration.
- Department of Pediatrics
- Department of Radiation Medicine
- Department of Pathology
Questions?
Faith Slocum
School of Medicine Web Manager
feslocum@ucsd.edu