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School of Medicine Websites Migration 

Last updated November 22, 2021

The SharePoint 2013 Content Management System (CMS) that School of Medicine websites are currently using will be phased out on a rolling basis beginning now through 2023. Moving forward, all School of Medicine websites will be migrated to the campus CMS, Hannon Hill Cascade

Who is included

Clients included in the migration are limited to:

  • School of Medicine departments, divisions, and their affiliated units currently using SharePoint 2013 CMS.
  • Health Sciences currently using SharePoint 2013 CMS.

Clients NOT included in the migration: any sites not currently using SharePoint (e.g. faculty labs using WordPress). 

What you need to do

You will have two options to choose from to migrate your website. You will need to choose which option works best for you. This decision will be made at the department level. 

Option A - WTS Build

The Workplace Technology Services (WTS) team migrates your site for you.

Choosing this option means our team will handle all aspects of migrating your site and any of your affiliated SharePoint sites. We will build your site in accordance to UC San Diego branding standards and best practices for accessibility and responsive design.

  • PROS: limited involvement required from you, team of experts reviewing and optimizing your content and structure,  guaranteed project completion date.
  • CONS: you will have to wait until our team can get to your site.

Our team will reach out to your department 3-4 weeks prior to your scheduled migration date (see table below) to discuss next steps.

Option B - Advanced Client Build

You migrate your own site. 

Choosing this advanced option means you will be responsible for everything involved in migrating your site including building your site in accordance to UC San Diego branding standards and best practices for accessibility and responsive design.

  • PROS: you can move forward in the queue.
  • CONS: you will need to have the resources to manage the migration independently, you will need to complete all redirects before launch, our team's involvement is limited until a pre-launch quality assurance review that is required before scheduling your site launch.

Note: If you choose to migrate your site on your own, you MUST complete your site migration by September 2023

Reach out to your department for prior approval. If you are a department and want to choose this option, complete the new site request form and our team will be in touch. 

Your team will be required to complete CMS training prior to beginning your site migration.

When your site will move

The migration will be divided into two phases based on which SharePoint templates your site is currently using and the technical specifications of your site. Our team will reach out to your department 3-4 weeks prior to your scheduled migration date to begin preparations. 

Note: This timeline is subject to change. Please check back regularly for updates. 

Phase I

Phase I focuses on School of Medicine Departments using old SharePoint 2013 templates + ACTRI:

Department Target Migration Start Date
Emergency Medicine Migration completed
Urology Migration completed
Biomedical Informatics Migration completed
Dermatology Migration completed
Orthopaedic Surgery Migration completed
VCHS Migration completed
Medicine Migration completed. *Divisions in progress
Neurological Surgery Migration completed
Neurosciences Migration completed
Regenerative Medicine Migration completed
Psychiatry In Progress
Family Medicine In Progress
OB/GYN March 2022
ACTRI April 2022
CMM July 2022

Phase II

Phase II focuses on School of Medicine Departments using new SharePoint 2013 templates (Version 3) + remaining Health Sciences sites:

Department Target Migration Start Date
Surgery August 2022
Radiology December 2022
Anesthesiology January 2023
Ophthalmology February 2023
Pediatrics March 2023
Remaining Health Sciences  September 2023

Questions?

Faith Slocum 
School of Medicine Web Manager
feslocum@ucsd.edu